Cookie Policy
Effective Date: February 5, 2026
Version: 1.0
Last Updated: February 17, 2026
This Cookie Policy explains how Codaran Ltd (“Codaran”, “we”, “us”, “our”) uses cookies and similar tracking technologies on the VoxDev platform (“the Service”). This policy should be read alongside our Privacy Policy and Terms of Service.
Company: Codaran Ltd (Company Number: 17014338)
Registered Office: 128, City Road, London, EC1V 2NX, United Kingdom
1. What Are Cookies
Cookies are small text files that are placed on your device (computer, tablet, or mobile phone) when you visit a website. They are widely used to make websites work more efficiently, to provide a better user experience, and to provide information to the website operator.
Cookies can be “session” cookies (which are deleted when you close your browser) or “persistent” cookies (which remain on your device for a set period or until you delete them). Cookies can be set by the website you are visiting (“first-party cookies”) or by third parties whose services the website uses (“third-party cookies”).
2. How We Use Cookies
We use cookies and similar technologies to:
- Authenticate you — keep you signed in and verify your identity during your session;
- Secure the Service — protect against fraud, unauthorised access, and cross-site request forgery (CSRF);
- Remember your preferences — store your interface preferences such as sidebar state, theme settings, and display options;
- Understand usage — collect anonymised information about how you use the Service to help us improve it;
- Process payments — enable our payment processor to function securely;
- Maintain session state — preserve your active session context, including meeting sessions and project selections.
3. Types of Cookies We Use
3.1. Strictly Necessary Cookies
These cookies are essential for the Service to function. They enable core features such as authentication, security, and session management. Without these cookies, the Service cannot operate. These cookies do not require your consent under applicable law (including UK PECR and the EU ePrivacy Directive) because they are strictly necessary for the provision of the Service you have requested.
| Purpose | Type | Duration | Description |
|---|---|---|---|
| Authentication | First-party & Third-party | Session / Persistent | Cookies set by our authentication provider to maintain your signed-in state, verify your identity, and manage your session across page loads. These include session tokens, authentication state, and device identifiers. |
| Security | First-party | Session | Cookies used to prevent cross-site request forgery (CSRF) and other security threats. These protect your account from unauthorised actions. |
| Session management | First-party | Session | Cookies that maintain your active session context, including the current project, active meeting session, and navigation state. |
| Cookie consent | First-party | 1 year | A cookie that stores your cookie consent preferences so we do not ask you repeatedly. |
3.2. Functional / Preference Cookies
These cookies enable enhanced functionality and personalisation. They remember choices you make (such as interface layout preferences, theme settings, and display options) to provide a more personalised experience. If you do not allow these cookies, some or all of these features may not function properly, but the core Service will still work.
| Purpose | Type | Duration | Description |
|---|---|---|---|
| UI preferences | First-party | Persistent | Stores your interface preferences such as sidebar open/closed state, panel sizes, and display settings to provide a consistent experience across sessions. |
| Notification preferences | First-party | Persistent | Remembers your notification and alert preferences so the Service can respect your chosen notification settings. |
3.3. Analytics / Performance Cookies
These cookies collect information about how you use the Service, such as which pages you visit most often, how long you spend on certain features, and whether you encounter errors. All information collected by these cookies is aggregated and anonymised. We use this data solely to improve the Service. These cookies require your consent.
| Purpose | Type | Duration | Description |
|---|---|---|---|
| Usage analytics | First-party / Third-party | Up to 2 years | Collects anonymised data about feature usage, page views, session duration, and user flows to help us understand how the Service is used and identify areas for improvement. |
| Performance monitoring | First-party | Session | Collects anonymised data about page load times, errors encountered, and Service performance to help us maintain reliability and fix issues. |
4. Third-Party Cookies
Some cookies on the Service are set by third-party service providers that we use to deliver parts of the Service. We do not control these third-party cookies. The third-party services that may set cookies include:
- Authentication provider — sets cookies to manage your sign-in session, verify your identity, and protect against unauthorised access. These are strictly necessary cookies.
- Payment processor — sets cookies when you interact with payment forms to process transactions securely, prevent fraud, and comply with payment industry requirements. These are strictly necessary for payment functionality.
- Analytics providers — may set cookies to collect anonymised usage data. These are analytics cookies that require your consent.
The specific third-party service providers we use are listed in our Sub-Processor List. This list may change as we add or replace providers. Each third-party provider's use of cookies is governed by their own privacy and cookie policies.
5. Local Storage and Similar Technologies
In addition to cookies, we also use other browser storage mechanisms, including:
- Local Storage — used to store interface preferences (such as sidebar state and display settings), cached application state, and other data that persists across browser sessions. Local storage data remains on your device until you clear it or the Service removes it.
- Session Storage — used to store temporary data that is needed only during your current browser session, such as in-progress form data and temporary navigation state. Session storage is automatically cleared when you close your browser tab.
These technologies function similarly to cookies and are subject to the same consent requirements where they are not strictly necessary for the Service to function. The cookie preferences you set through our consent banner also apply to these technologies.
6. Your Choices and Controls
6.1. Cookie Consent Banner
When you first visit the Service, we display a cookie consent banner that allows you to accept or decline non-essential cookies. You can change your cookie preferences at any time by clicking the “Cookie Settings” link in the footer of any page. Your consent preferences are stored in a strictly necessary cookie so we can remember your choice.
6.2. Browser Controls
Most web browsers allow you to manage cookies through their settings. You can typically:
- View what cookies are stored on your device;
- Delete some or all cookies;
- Block all cookies or only third-party cookies;
- Set your browser to notify you when a cookie is being set.
Please note that if you block or delete strictly necessary cookies, the Service may not function properly or at all. You may not be able to sign in, maintain your session, or use core features.
For more information about managing cookies in your specific browser, please visit your browser's help documentation:
6.3. Do Not Track
Some browsers offer a “Do Not Track” (DNT) signal. There is currently no industry-wide standard for how websites should respond to DNT signals. At present, the Service does not respond to DNT signals, but we respect your cookie consent preferences as described in this policy.
7. Legal Basis for Cookie Use
7.1. United Kingdom (PECR)
Under the Privacy and Electronic Communications Regulations 2003 (PECR), as amended, cookies that are strictly necessary for the provision of a service explicitly requested by the user do not require consent. All other cookies require your informed consent before they are set. We obtain this consent through our cookie consent banner.
7.2. European Union (ePrivacy Directive)
Under the ePrivacy Directive (2002/58/EC), as implemented by EU Member States, the same principle applies: strictly necessary cookies are exempt from the consent requirement, while all other cookies (including analytics and preference cookies) require prior informed consent. We comply with this requirement through our cookie consent banner, which requires affirmative action before non-essential cookies are set.
7.3. United States
There is currently no federal cookie consent law in the United States. However, certain state laws (including the California Consumer Privacy Act (CCPA/CPRA) and similar state privacy laws) provide rights regarding personal information collected through tracking technologies. We provide the same cookie controls to all users regardless of location.
7.4. Global Approach
We apply the highest standard of cookie consent globally. Regardless of your location, you have the ability to accept or decline non-essential cookies through our consent banner, and to change your preferences at any time.
8. Changes to This Policy
We may update this Cookie Policy from time to time to reflect changes in the cookies we use, changes in applicable law, or improvements to the Service. When we make material changes, we will update the “Last Updated” date at the top of this page and, where appropriate, notify you through the Service or reset your cookie consent preferences so you can review the changes and make a new choice.
We encourage you to review this Cookie Policy periodically to stay informed about how we use cookies.
9. Contact Information
If you have any questions about this Cookie Policy, please contact us:
- Email: privacy@voxdev.tech
- General support: support@voxdev.tech
- Postal Address: Codaran Ltd, 128, City Road, London, EC1V 2NX, United Kingdom
If you are not satisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority:
- UK: Information Commissioner's Office (ICO) — ico.org.uk
- EU: Your national data protection authority